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How To Lower The Risks Of Manual Medical Data Entry In 2022?

The quantity and diversity of medical data entry are expanding. Over the past two years, the usage of telehealth services has increased to 38 times pre-COVID levels, driven by pandemic pressures. As a result, patients and doctors now require immediate access to vital medical information. We, Perfect Data Entry, one of the leading outsourcing of healthcare data entry, offer cost-effective, secure, fast, and accurate medical data entry services.

Many medical team members still enter data manually, despite this technological advancement. According to a recent study, between 26% and 39% of healthcare staff manually enter data. Furthermore, 32% to 40% of respondents think that difficulties in finding the data they want at the right time contribute to this.

Not just that. Manual operations consume time and put data input errors at risk. The meaning of this in a healthcare organization and the methods that can be implemented to mitigate the associated risk will be discussed below.

Negative prognosis

What are the potential consequences of data entry errors? Time and money lost are prevalent in all industries. The results for healthcare might be fatal.

The most common reason for unintentional death is medical error or accident. The total number of these fatalities is still modest, but they are more than any other mishap. This undesirable consequence is more likely to occur if medical data entry mistakes occur. Decisions made by physicians and nurses suffer if the information they are utilizing is wrong.

Another issue is missing data, such as a test result that is improperly entered or uploaded. Treatment concerns and lower productivity are signs that employees must track and correct errors before they have a severe impact.

Healthcare businesses also need to consider how compliance will affect them over time. Until processes are in accordance with due diligence standards, a patient’s inaccurate medical data entry or neglect to submit significant findings may result in compliance audits, penalties, and other operational punishments.

The Data Treatment Plan in Four Steps

Although no two clinics or hospitals are the same, following these four general measures might help lower the possibility of human medical data entry errors:

1. Identify essential data sources

Not all healthcare data has to be scrutinized and secured to the same extent. While fundamental patient data, such as name, address, and date of birth, should be safeguarded and every effort should be taken to ensure accurate medical data entry, minor mistakes will significantly impact patient health. To ensure that physicians can choose the best course of action for their patients, information on allergies, test findings, and medical histories must always be thorough and correct.

2. Automate critical processes

Due to the enormous volume of healthcare data being generated, managed, and stored today, even seasoned data entry teams struggle to stay up. Therefore, businesses must use automated data collection and input systems to validate crucial information and ensure it’s accessible to the appropriate staff members.

3. Integrate vital operations

Using legacy technology in the healthcare industry, including outdated databases, servers, and front-end solutions, is why the staff still do manual medical data entry.

While eliminating these technologies might not be feasible, it is still important to explore new tools that can be integrated with current processes to minimize overall complexity.

4. Make use of outside aid

It isn’t easy to accurately input and obtain data for healthcare due to the sheer amount, diversity, and pace of the data being produced. Here, HIPAA-certified third-party providers may assist businesses in locating and implementing solutions that integrate with current systems to reduce data entry mistakes.

Realizing the Potential of Healthcare Data

EMR and EHR technologies are currently used by more than 90% of hospitals and healthcare organizations to simplify medical data entry management. The adoption of these systems alone is insufficient. To make the most excellent use of these tools and provide the best treatment possible, organizations must develop and implement procedures that minimize the need for human data entry and conversion.

This begins with data identification and automation, and integration is strengthened with the aid of a dependable third-party source. Consequently, your risk of data entry mistakes is significantly decreased, giving your employees more time to focus on improving patient outcomes.

Perfect Data Entry provides medical data entry services

The costs of hiring internal staff and purchasing digitizing equipment can be significantly reduced when you contract with us to handle your medical data entry needs. Throughout the project’s duration and after, we uphold our promise to ensure your clients’ data privacy. Thanks to our individualized assistance and integration facility, you may fully benefit from our healthcare data entry services.

Process for medical data entry services that we use

We digitize and arrange your data according to a tried-and-true method to ensure its practical use. Thanks to our HIPAA-compliant service technique, your hospital and clinical papers are strengthened in security. You may enjoy the transparency of our services from the beginning to the end without diverting from your duties as a healthcare provider.